Children and families in many communities in Washington State are unable to access a timely assessment for autism or other developmental disabilities and get connected to helpful services. They may wait many months for an autism evaluation at a distant tertiary care center because there is no option closer to home. Transportation and language barriers are also issues for many families.
How Being SMART Can Help
The School Medical Autism Review Team (SMART) process can help. SMART is a model that builds on and expands community capacity in rural and underserved communities that do not have access to a local multidisciplinary diagnostic center.
In the SMART approach, experienced pediatric primary care providers, schools, early intervention agencies, and families come together and share their knowledge and evaluation results in order to facilitate a virtual, comprehensive assessment of a child. This process provides a close link between a child’s primary care provider (PCP) and school team, who sees the child on a daily basis. Using a shared document, the SMART tool, families are able to collect records of evaluations from their school, early intervention agency, local providers, and pediatrician to inform an interdisciplinary evaluation and diagnosis of autism.
In combination with Autism Center of Excellence (COE) training through the Washington State Health Care Authority (HCA), SMART is a mechanism that allows children to qualify for Applied Behavior Analysis (ABA) therapy covered by Medicaid.
To view an example of the pathway a child goes through to get and autism diagnosis, Skagit County Multidisciplinary Autism Review Team put together this spreadsheet. Credit goes to Kay Walter. for creating this document. Each county has their own unique pathway based on the providers and services available in their community.
SMART was initially developed and piloted by the Lewis County Autism Coalition. Six counties in Washington State (Lewis, Skagit, Island, Grays Harbor/Mason, Pacific and Whatcom) are currently using the SMART process to provide a comprehensive assessment for ASD for children in their local community. Other counties developing their SMART teams include Cowlitz-Wahkiakum.
There are quarterly Zoom videoconference calls connecting SMART teams in Washington, and periodic interactive webinars for clinicians diagnosing autism as part of a HCA Center of Excellence.
For More Information
Contact: Kate Orville, MPH, firstname.lastname@example.org University of WA, Medical Home Partnerships Project (MHPP). The Washington State Department of Health, Children with Special Health Care Needs Program provides funding for the MHPP technical support to communities.
- Handout for individuals interested in more information about SMART
- “Get SMART-School and Medical Collaboration to Evaluate Children for Autism” (Introduction to SMART)-Oct 26, 2018-Eighth Annual Southwest Washington Autism Conference, Centralia, WA
- School Medical Autism Review Team (SMART): A Virtual Interdisciplinary Process for Autism Assessment in Washington State (poster)- Amy Carlsen, RN, 2017 Autism CARES Conference
Lewis County Autism Coalition SMART Forms in English
- SMART Team Autism Evaluation Form
- Instructions for the SMART tool
- School Medical Autism Review Team_Authorization_Release_of_Records
- SMART demographic information
- SMART Referral Status Report
- SMART Final Report
Lewis County Autism Coalition SMART Forms in Spanish
- SMART Team Autism Evaluation Form Spanish (in fillable PDF format)
- Instructions for the SMART tool Spanish
- SMART Authorization Release of Records Spanish
- SMART demographic information Spanish
- SMART facesheet sample Spanish
Whatcom Taking Action General Interdisciplinary Developmental Evaluation System (GIDES)
- Whatcom GIDES Communication Observation Tool
- Whatcom County Common ABA Application Form (one form for all ABA programs in county)
- Single Entry Access to Services (SEAS) Referral Form
- Communication to Primary Care Provider about a Child
- Communication to School – from Provider
- Communication to School – from Family
Skagit Multidisciplinary Autism Review Team
- Welcome Letter
- Primary Care Provider Letter
- Release of Information
- Child Intake Form
- Autism Observation Checklist
Skagit Multidisciplinary Autism Review Team Forms in Spanish
Greater Grays Harbor-Grays Harbor/Pacific/Mason Counties
- Sample SMART Referral Form
- Sample SMART Spanish Developmental Referral Form
- Sample SMART Parent Cover Letter
- Sample SMART Demographics Form
- Sample SMART Authorization for Records Form
- Sample SMART Packet Checklist
- Sample SMART Recording Consent
- Sample SMART TOOL Observation Form
- Sample STAT Intake Form